NZMA, New Zealand Medical Association, Rotorua
 
Sponsorship & Exhibition

GPCME 2019 will attract a wide range of general practitioners and nurses, with a total attendance expected of around 1,000-1,200 GPs, RNs and Practice Managers.  The Exhibition is a major part of the conference and will provide delegates with a wide update in one location.

See below for further details on:
Exhibition Categories
Exhibition Layout
Exhibition/Sponsorship Options
Sponsorship Only Options
Exhibition/Sponsorship Application
Cancellation
Catering
Internet Access
Insurance
Security
Conference Proceedings Ads
CDROM/DVD Content
Registration & Accommodation
Display/Stand Equipment details
Energy Events Centre Storage/Delivery details
          - Delivery Label
          - Packout Label
Map
Timetable



Exhibition Categories

•  Acne and Rosacea Management  •  Advisory Services  •  Allergy  •  Amniotic Fluid leaks•Angina
•  Anti-fungals  •  Appearance Medicine  •  Arthritis  •  Asthma & COPD  •  Blood Pressure  •  Books     (Medical)  •  Breast Cancer  •  Cardiovascular   •  CD Audio Sales  •  Cervical Screening  •  Compression     Hosiery  •  Depression  •  Dermatology  •  Diabetes  •  Diagnostics  •  Eczema  •  Education  
•  Electromedical Equipment  •  Erectile Dysfunction  •  Fibre Supplement  •  Financial Services 
•  Furniture/Tables/Plinths  •  Hand Hygiene  •  Hypertension  • Immunisations/Vaccines  
•  Incontinence  •  Infant Nutrition  •  Infant Sleep  •  Infection Control  •  Infectious Diseases - Hepatitis B     and HIV •  Insurance  •  Melanoma  •  Menorrhagia  •  Minor Surgical Procedures  •  Nasal     Decongestant  •  Natural Health  •  Ophthalmology  •  Osteoporosis  • Pain Management  •  Pelvic Floor     Prolapse  •  Political Advocacy  •  Psoriasis  •  Pulse Oximetry  •  Recruitment/Locum Work  
•  Representation  •  Resuscitation  •  Skincare  •  Sleep Apnoea  •  Smoking Cessation  •  Software     Vendors •  Spirometry  •  Surgical Instruments  •  Sutures  •  Telecommunications  •  Travel  
•  Women’s Health  •  Wound care


The meeting is structured to allow and encourage delegates to mix with industry during all catering sessions. The trade display areas host all catering functions.

Industry space will be allocated as exhibitors are confirmed.

 



Exhibition Layout | Rotorua Energy Events Centre 
Queens Drive | Government Gardens, Rotorua


The Energy Events Centre is a few minutes walk from its sister facility, the Rotorua Convention Centre, and from major hotels, cafes and restaurants.

All space will be allocated on a first rights basis (until Feb 2019), with preference to Platinum and Gold Sponsors.

 



EXHIBITION SPACE/SPONSORSHIP OPTIONS


Platinum Sponsorship (limited to two companies)....................................................$17,500 +GST
 Includes:

  • triple stand space (9m x 2.4m), 
  • 5 complimentary rep registrations
  • 5 complimentary tickets to the conference dinner
  • 2 page (or DPS) colour ads in the conference proceedings (with placement preference), 
  • Satchel insert
  • Prize giving slot on Sun 23 June if awarding a conference prize
  • Acknowledgement as the principal sponsor(s) for the meeting on: 
    • website 
    • delegate newsletters 
    • conference registration brochure
    • onsite conference signage

Gold Sponsorship.............................................................................................................$10,750 +GST
Includes:

  • triple stand space (9m x 2.4m), 
  • 4 complimentary company representative registrations, 
  • 1 page colour ad in Conference Proceedings, 
  • Satchel insert

Silver Sponsorship...........................................................................................................$ 6,750 +GST
Includes:

  • double stand space (6m x 2.4m)
  • 2 complimentary company representative registrations
  • 1/2 page ad in Conference Proceedings

Exhibition Stand Space
Includes:

  • Single Stand Space (3m x 2.4m) (Bronze Sponsorship).................................$ 3,750 +GST
    • 1 complimentary company representative registration
    • colour 1/4 page ad in Conference Proceedings.
  •  Single Table Space (2m x 1.2m) ; Bronze Sponsorship................................$ 2,000 +GST
    • Includes 1 complimentary company representative registration 
    • colour 1/4 page ad in Conference Proceedings.

Notes and participation inclusions:

  • Price includes partitioning/panels, lights and power 
    • All single stand spaces are 3m x 2.4m.
    • Table spaces are 2m x 1.2m
    • Trestle table (2m x 0.6m) and chairs can be arranged for space on request.
  • Includes a list of the conference participants, with contact details of those who have given permission for name publication
  • Acknowledgement on registration, website and proceedings of company participation
Exhibitor Registration

Each exhibitor will receive one free exhibition registration per trade stand purchased.
This includes:

* Name Badge
* List of participants
* Conference Programme
* Morning and Afternoon Teas
* Lunches 

All other booth personnel must register at a fee of $345 ea.
Tickets to social functions can also be purchased by exhibitors – these will be listed on the conference registration form..

 

OTHER SPONSORSHIP OPTIONS

Satchel Insert $500+GST
• A4 or smaller insert into conference satchel
• List of delegates attending with contact details from those who have given permission

Satchel Sponsor $7,500+GST
Includes;
• Logo acknowledgement on conference satchels
• Acknowledgement on registration brochure, website and proceedings as Satchel Sponsor
• Content on CD ROM
• List of delegates attending with contact details from those who have given permission
• Full page ad in conference proceedings if not already an exhibitor

Name Tag Sponsor  $2,500+GST
Plus cost of production. Includes;
• Logo acknowledgement on name labels (must be worn by all attendees)
• NZMA logo will be on the name labels lanyard (necklace)

Welcome Cocktail Function $4,000+GST
Fri 22 June 2019. Includes;
• Naming rights to the Welcome Function
• Acknowledgement and introduction at the Welcome Function
• Opportunity to address the participants at the function
• List of attendees at Cocktail Function, and addresses from those with permission
• 1⁄2 page ad in conference proceedings if not an exhibitor

Conference Dinner Function $5,000+GST
Sat 23 June 2019. Includes;
• Naming rights to the Conference Dinner Function
• Acknowledgement and introduction at the function
• Opportunity to address the participants at the function
• List of attendees at Conference Dinner, and addresses from those with permission
• Full page ad in conference proceedings if not an exhibitor

Conference Recording $1,000+GST
• Logo placement on Conference CDROM/DVD on website and digital content and physically acknowledged on the disk

Registration Brochure $1,500+GST
• Full page ad in Registration Brochure distributed as an A4 insert into the Feb and April editions of NZ Doctor.

Internet Station $2,250+GST
Includes;
• 4 laptops linked to an internet hub
• Internet connection and cabling
• Black and white laser printer
• Includes signage acknowledging sponsorship of the internet station
• Full page ad in conference proceedings if not an exhibitor

Pocket Programme $2,250+GST
• This information will include conference programme, map of Rotorua, opening times for displays and
exhibits, hotel check-in and check-out times, details of local restaurants and useful contact phone numbers

Coffee Cart Sponsorship $2,250+GST
Includes;
• Company Signage on Coffee Cart
• Acknowledged as Coffee Cart sponsor on Floor Plan
• Acknowledgement on conference communication to delegates to
‘Get your daily dose from the Company Coffee Cart’
• List of attendees and addresses from those with permission

iPhone/Android/Smartphone App $5,000+GST
Includes;
• Company logo/message each time a delegate begins the application on their smartphone
• Acknowledged as the smartphone sponsor throughout the application
• Opportunity to include a specific reminder (x3) during the conference, pushed to all smartphone users who have downloaded the application.


Exhibition/Sponsorship Application

Applications for exhibition/sponsorship participation can be made on the attached form. Upon receipt a GST invoice/receipt will be forwarded confirming your participation.  All space is allocated on a first-in first-served basis with preference to Platinum, Gold and Silver participants. The organisers reserve the right to change the floor plan to ensure exhibitors receive the best exposure possible with delegates and catering stations to encourage foot traffic in all areas.


Notes and participation inclusions:
  • Price inlcues partitioning/panels, lights and power 
  • All single stand spaces are 3m x 2.4m. Table spaces are 2m x 1.2m
    • Trestle table (2.4m x 1.2m) and chairs can be arranged for space on request.
  • Includes a list of the conference participants, with contact details of those who have given permission for name publication
  • Acknowledgement on registration, website and proceedings of company participation
Cancellation


Cancellations received in writing prior to 31 March 2019 will be refunded all monies paid less an administration fee of $100+GST. After this date no refunds will be made.

The organisers reserve the right to cancel the exhibition due to events or circumstances beyond their control. All monies received will be refunded in full in this situation.

Catering

All catering and functions (except the Conference Dinner) will be held amongst the trade/exhibition display areas. The organisers will work with the catering company to ensure all positions receive the best possible exposure with delegates.

All exhibitors will be catered for 30min prior to the scheduled catering breaks.

Internet Access

Internet connections (broadband) are available to your stand space at the Rotorua Energy Events Centre. Cost is payable prior to the meeting; $200+GST

Click to download internet order form.

Insurance

It is the responsibility of each sponsor to ensure that their stand and goods on display are adequately insured for theft and damage.

Security

General site and access security will be provided for all exhibition by the Rotorua Energy Events Centre staff.  Security of your exhibition site during the day is individual responsibility.

Conference Proceedings Ads

As an exhibitor/sponsor you are entitled to an ad insert in the Conference Proceedings as per the following:
Ad sizes:
Single Space (Stand/Table) - 1/4 Page: (Width) 85mm x 128.5mm (Height)
Silver/Double Space - 1/2 Page: (Width) 180mm x 128.5mm (Height)
Click for larger example Gold/Triple Space - 1 x Full Page: (Width) 180mm x 267mm (Height)
Platinum/Triple Space - 2 x Pages: (Width) 180mm x 267mm (Height)
 Colour: Full Colour

Format Artwork: High resolution PDF preferred. Artwork created by any of the following applications are accepted as well as any other program that produces the same type file formats: Adobe Illustrator, Pagemaker, Freehand, Photoshop.

Material Deadline: 5pm Friday 10 May 2019
Deliver to:Email: leon@conferencematters.co.nz 

CD/DVD Content


Principal Sponsors, Satchel and Conference Dinner sponsors are able to provide content to include on the delegates’ Conference Recording. This content can be a PDF of a print ad, digital video of a TVC (mpg or avi format) or other text and images.
Material Deadline:
5pm Friday 10 May 2019
Deliver to:
Email: leon@conferencematters.co.nz

Registration and Accommodation

All attending company representatives must be registered for the meeting, including complimentary registrations. The registration form will be available in February 2019 with an option to register online.

Each exhibitor will receive one free exhibition registration per trade stand purchased.
This includes:

* Name Badge
* List of participants
* Conference Programme
* Morning and Afternoon Teas
* Lunches 

All other booth personnel must register at a fee of $345 ea.

Tickets to social functions can also be purchased by exhibitors – these will be listed on the conference registration form.

Group discounted rates have been negotiated with Millennium Hotel, Novotel, Sudima Hotel and Princes Gate Hotels. You must book your accommodation through Conference Matters on the registration form to receive the discounted rate.

Prizes and Competions

We will list any prizes/competitions/giveaways you are offering from your stand. We include these details in the conference proceedings and on the main information board to give delegates a heads up on what is happening around the exhibition area. This will also help as a conversation starter and may reduce the need for repetition re introducing the prize/competition when delegates arrive at your stand.

We can notify winners of your competition onsite, prior to the final catering session on Sun 23 June, and encourage them to visit your stand to collect their prize prior to leaving the conference. We can only do this for exhibitors who advise us what competition they are running.

You will need to advise the winner of your competition to us at the conference registration desk by 5pm on Sat 22 June.

Deadline for receiving your prize/competition details is Fri 10 May 2019.

Delegate Flow Competition

To encourage delegate flow in all areas we are running a famous lodge competition.

Each exhibitor will be issued with a exhibition space sticker. Delegates will need to obtain a piece from all exhibitors to enter the draw for:

• $2,000 travel prize. 

The entry form will be a page in the conference proceedings book.

Stand Equipment

If you require any stand equipment, including panels, lighting etc, please contact:

Paul Kay
Alpha Displays 
Mob: 0274 951 053
Fax 07 345 4341
Email: info@alphadisplays.co.nz
Web: www.alphadisplays.co.nz

Notes and participation inclusions:• Price includes partitioning/panels, lights and power 
• All single stand spaces are 3m x 2.4m. Table spaces are 2m x 1.8m
• Trestle table (2.4m x 1.2m) and chairs can be arranged for space on request.
• Includes a list of the conference participants, with contact details of those who have given permission for name publication
• Acknowledgement on registration, website and proceedings of company participation

 

Setup and Takedown and Exhibition Times

Setup is from 12pm on Thursday 20 June in the Unison Arena.  Access is until 8pm unless later access is requested.

The Conference Begins at 8:30am on Friday 21 June, with delegates arriving from 7:30am and browsing the exhibition area.  Exhibitors are recommended to be present from 7:30am.

Exhibition Times as follows:
 

DATE DETAILS TIME
Thu 20 June Exhibitor Setup 12:00pm - 8:00pm
Fri 21 June Registration 

7:30am

Morning Tea  10:30am – 11:00am
Lunch 1:00pm - 2:00pm
Afternoon Tea 4:00pm - 4:30pm
Sat 22 June Registration 7:30am
Morning Tea  10:30am – 11:00am
Lunch 1:00pm - 2:00pm
Afternoon Tea 4:00pm - 4:30pm 
Sun 23 June  Plenary Breakfast  7:00am - 8:15am
Morning Tea  10:15am – 10:45am
*Industry can packout after final catering session at 11am.

 

Rotorua Energy Events Centre and Storage Details

Send equipment/brochures to the Events Centre to arrive no earlier than Mon 17 June 2019 as follows:

To: Rotorua GP CME 2019
Company Name, Stand Position
Box 1 of X
Rotorua Energy Events Centre
Queens Drive, Government Gardens
Rotorua 3010
NEW ZEALAND
Ph 07 349 5141

Delivery Label

Please use the delivery label below to ensure your material is kept together.  If properly addressed, your material will be placed in your stand space, prior to your arrival for pack-in at 12pm on Thurs 20 June 2019.


Packout Label

All equipment/brochures must be picked up by 5pm Monday 24 June 2019. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately.  Please use the label below to ensure your material is not misplaced.


Map

Instructions: Use the + and - tool on the map to zoom in and out.  To move the map around drag your mouse the direction you would like to go.


View Larger Map

Timetable

DATE DETAILS TIME
Mon 04 Feb Registration Opens  
Fri 12 Apr Early Bird Discount ends (delegates only)
Fri 10 May Conference Recording Material Deadline
Fri 10 May Conference Proceedings Ad Deadline
Fri 10 May Prize/Competition Details
Fri 31 May Late Registration Fee applies (delegates only)
Thu 20 June Optional Workshops (delegates only) 8:30am - 6:00pm
Exhibitor Setup 12:00pm - 9:00pm
Fri 21 June Registration 

7:30am

Conference  8:00am – 6:30pm
Practice Managers Programme 8:30am - 6:00pm
Cocktail Function 6:30pm - 7:30pm
Sat 22 June Plenary Breakfast 7:00am - 8:15am
Conference  8:30am – 5:30pm
Practice Nurses Programme 8:30am – 5:45pm
Prize winners (notify registration desk) by 5pm
Conference Dinner 7:30pm – 11:00pm
Sun 23 June  Plenary Breakfast  7:00am - 8:15am
Conference* 8:30am – 1:00pm
*Industry can packout after final catering session at 11:00am.
Mon 11 June  Courier pickups+  5:00pm
+All equipment/brochures must be picked up by 5pm Monday 24 June 2019. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately.