Price includes partitioning/panels, lights and power
- All single stand spaces are 3m x 2.4m
- Table spaces are 2m x 1.2m
- Trestle table (2m x 0.6m) and chairs can be arranged for space on request
- Includes a list of the conference participants, with contact details of those who have given permission for name publication
- Acknowledgement on registration, website and proceedings of company participation
Each exhibitor will receive one free exhibition registration per trade stand purchased.
This includes:
* Name Badge
* List of participants
* Conference Programme
* Morning and Afternoon Teas
* Lunches
All other booth personnel must register at a fee of $345 ea.
Tickets to social functions can also be purchased by exhibitors � these will be listed on the conference registration form..
OTHER SPONSORSHIP OPTIONS |
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Satchel Insert $500+GST
� A4 or smaller insert into conference satchel
� List of delegates attending with contact details from those who have given permission
Satchel Sponsor $7,500+GST
Includes;
� Logo acknowledgement on conference satchels
� Acknowledgement on registration brochure, website and proceedings as Satchel Sponsor
� Content on CD ROM
� List of delegates attending with contact details from those who have given permission
� Full page ad in conference proceedings if not already an exhibitor
Name Tag Sponsor $2,500+GST
Plus cost of production. Includes;
� Logo acknowledgement on name labels (must be worn by all attendees)
� GPCME logo will be on the name labels lanyard (necklace)
Lanyard Sponsor $1,500+GST
Plus cost of production. Includes;
� Supply 1,100 lanyards with sewn C-Hook at each end (double ends to connect to name tags)All medical attendees will be handed the sponsored lanyards.
� Exhibitors will be supplied with a blue GPCME lanyard.
Welcome Function $4,000+GST
Fri 07 June 2024. Includes;
� Naming rights to the Welcome Function
� Acknowledgement and introduction at the Welcome Function
� Opportunity to address the participants at the function
� List of attendees at Cocktail Function, and addresses from those with permission
� 1⁄2 page ad in conference proceedings if not an exhibitor
Conference Recording $1,000+GST
� Logo placement on Conference CDROM/DVD on website and digital content
and physically acknowledged on the disk
Registration Brochure $1,500+GST
� Full page ad in Registration Brochure distributed as an A4 insert into
the Feb and April editions of NZ Doctor.
Internet Station $2,250+GST
Includes;
� 4 laptops linked to an internet hub
� Internet connection and cabling
� Black and white laser printer
� Includes signage acknowledging sponsorship of the internet station
� Full page ad in conference proceedings if not an exhibitor
Pocket Programme $2,250+GST
� This information will include conference programme, map of Rotorua, opening times for displays and
exhibits, hotel check-in and check-out times, details of local restaurants and useful contact phone numbers
Coffee Cart Sponsorship $3,500+GST
Includes;
� Company Signage on Coffee Cart
� Acknowledged as Coffee Cart sponsor on Floor Plan
� Acknowledgement on conference communication to delegates to
�Get your daily dose from the Company Coffee Cart�
� List of attendees and addresses from those with permission
iPhone/Android/Smartphone App $5,000+GST
Includes;
� Company logo/message each time a delegate begins the
application on their smartphone
� Acknowledged as the smartphone sponsor throughout the application
� Opportunity to include a specific reminder (x3) during the conference,
pushed to all smartphone users who have downloaded the application.
Exhibition/Sponsorship Application |
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Applications for exhibition/sponsorship participation can be made on the
attached form. Upon receipt a GST invoice/receipt will be forwarded confirming your participation.
All space is allocated on a first-in first-served basis with preference to
Platinum, Gold and Silver participants.
The organisers reserve the right to change the floor plan to ensure exhibitors receive the best exposure possible with delegates and catering stations to encourage foot traffic in all areas.
Notes and participation inclusions:
- Price inlcues partitioning/panels, lights and power
- All single stand spaces are 3m x 2.4m. Table spaces are 2m x 1.2m
� Trestle table (2.4m x 1.2m) and chairs can be arranged for space on request.
- Includes a list of the conference participants, with contact details of those who have given permission for name publication
- Acknowledgement on registration, website and proceedings of company participation
Cancellations received in writing prior to 31 March 2024 will be refunded all monies paid less an administration fee of
$500+GST. After this date no refunds will be made.
The organisers reserve the right to cancel the exhibition due to events or circumstances beyond their control. All monies received will be refunded in full in this situation.
All catering and functions will be held amongst the trade/exhibition display areas. The organisers will work with the catering company to ensure all positions receive the best possible exposure with delegates.
All exhibitors will be catered for 30min prior to the scheduled catering breaks.
Internet connections (broadband) are available to your stand space at the Rotorua Energy Events Centre. Cost is payable prior to the
meeting; $200+GST
Click
to download internet order form.
It is the responsibility of each sponsor to ensure that their stand and goods on display are adequately insured for theft and damage.
General site and access security will be provided for all exhibition by the Rotorua Energy Events Centre staff.
Security of your exhibition site during the day is individual responsibility.
Conference Proceedings Ads |
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As an exhibitor/sponsor you are entitled to an ad insert in the Conference Proceedings as per the following:
Ad sizes:
Single Space (Stand/Table) - 1/4 Page: (Width) 85mm x 128.5mm (Height)
Silver/Double Space - 1/2 Page: (Width) 180mm x 128.5mm (Height)
Gold/Triple Space - 1 x Full Page: (Width) 180mm x 267mm (Height)
Platinum/Triple Space - 2 x Pages: (Width) 180mm x 267mm (Height)
Colour: Full Colour
Format Artwork: High resolution PDF preferred. Artwork created by any of the following
applications are accepted as well as any other program that produces the same type file
formats: Adobe Illustrator, Pagemaker, Freehand, Photoshop.
Material Deadline: 5pm Friday 03 May 2024
Deliver to:Email: leon@conferencematters.co.nz
Principal Sponsors sponsors are able to provide content to include on the delegates�
Conference Recording. This content can be a PDF of a print ad, digital video of a TVC (mpg or avi format) or other text and images.
Material Deadline:
5pm Friday 03 May 2024
Deliver to:
Email: leon@conferencematters.co.nz
Registration and Accommodation |
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All attending company representatives must be registered for the meeting, including complimentary registrations. The registration form will be available in February
2024 with an option to register online.
Each exhibitor will receive one free exhibition registration per trade stand purchased.
This includes:
* Name Badge
* List of participants
* Conference Programme
* Morning and Afternoon Teas
* Lunches
All other booth personnel must register at a fee of $345 ea.
Tickets to social functions can also be purchased by exhibitors � these will be listed on the conference registration form.
Group discounted rates have been negotiated with Millennium Hotel,
Pullman, Sudima Hotel and Princes Gate Hotel. You must book your accommodation through Conference Matters on the registration form to receive the discounted rate.
We will list any prizes/competitions/giveaways you are offering from your stand. We include these details in the conference
proceedings and on the main information board to give delegates a heads up on what is happening around the exhibition
area. This will also help as a conversation starter and may reduce the need for repetition re introducing the prize/competition
when delegates arrive at your stand.
We can notify winners of your competition onsite, prior to the final catering session on Sun
09 June, and encourage them to visit your stand to collect their prize prior to leaving the conference. We can only do this for exhibitors who advise us what
competition they are running.
You will need to advise the winner of your competition to us at the conference registration desk by
5pm on Sat 08 June.
Deadline for receiving your prize/competition details is Fri 03 May 2024.
Delegate Flow
Competition |
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To encourage delegate flow in all areas we are running a "Digital Passport" via the Whova app.
Attendees can access the Passport Contest through the home page of the app. From here, they will be able to collect stamps by visiting your booth and getting their QR Code scanned.
Please ensure you have at least one person on the stand who has downloaded the app to scan attendees who want to enter the competition.
Delegates will need to obtain a "stamp" from all exhibitors to enter the draw for a $2,000 travel voucher.
If you require any stand equipment, including panels, lighting etc, please contact:
James Mollison & John Culpit
BOP Event Hire
Mob: 0272 755 265
Fax 07 345 4341
Email: james@bopeventhire.co.nz
Web: www.bopeventhire.co.nz
Notes and participation inclusions:� Price includes partitioning/panels, lights
and power
� All single stand spaces are 3m x 2.4m. Table spaces are 2m x 1.8m
� Trestle table (2.4m x 1.2m) and chairs can be arranged for space on request.
� Includes a list of the conference participants, with contact details of those who have given permission for name publication
� Acknowledgement on registration, website and proceedings of company participation
Setup and Takedown and Exhibition Times |
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Setup is from 12pm on Thursday 06 June in the Unison Arena. Access
is until 8pm unless later access is requested.
The Conference Begins at 8:30am on Friday 07 June, with delegates arriving
from 7:30am and browsing the exhibition area. Exhibitors are
recommended to be present from 7:30am.
Exhibition Times as follows:
DATE |
DETAILS |
TIME |
Thu 06 June |
Exhibitor Setup |
12:00pm - 8:00pm |
Fri 07 June |
Registration� |
7:30am
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Morning Tea |
10:30am � 11:00am |
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Lunch
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1:00pm - 2:00pm
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Afternoon Tea
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4:00pm - 4:30pm |
Sat 08 June |
Registration |
7:30am |
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Morning Tea |
10:30am � 11:00am |
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Lunch |
1:00pm - 2:00pm |
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Afternoon Tea |
4:00pm - 4:30pm |
Sun 09 June� |
Plenary Breakfast� |
7:00am - 8:15am |
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Morning Tea |
10:15am � 10:45am |
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*Industry can packout after final catering session at 11am. |
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Rotorua Energy Events Centre and Storage Details |
Send equipment/brochures to the Events Centre to arrive no earlier than Mon
03 June 2024 as follows:
To: Rotorua GPCME 2024
Company Name, Stand Position
Box 1 of X
Rotorua Energy Events Centre
1 Queens Drive, Government Gardens
Rotorua 3010
NEW ZEALAND
Ph 07 349 5141
Please use the delivery label below to ensure your material is kept
together. If properly addressed, your material will be placed in
your stand space, prior to your arrival for pack-in at 12pm on Thurs 06 June
2024.
All equipment/brochures must be picked up by 5pm Monday 10 June 2024. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately.
Please use the label below to ensure your material is not misplaced.
Instructions: Use the + and - tool on the map to zoom in and out.
To move the map around drag your mouse the direction you would like to go.
View Larger Map
DATE |
DETAILS |
TIME |
Mon 29 Jan |
Registration Opens |
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Fri 05 Apr |
Early Bird Discount ends (delegates only) |
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Fri 03 May |
Conference Recording Material Deadline |
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Fri 03 May |
Conference Proceedings Ad Deadline |
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Fri 03 May |
Prize/Competition Details |
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Fri 17 May |
Late Registration Fee applies (delegates only) |
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Thu 06 June |
Optional Workshops (delegates only) |
8:30am - 6:00pm |
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Exhibitor Setup |
12:00pm - 9:00pm |
Fri 07 June |
Registration� |
7:30am
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Conference� |
8:00am � 6:30pm |
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Practice Managers Programme
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8:30am - 6:30pm
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Welcome Function
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6:30pm - 7:30pm |
Sat 08 June |
Plenary Breakfasts |
7:00am - 7:55am |
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Conference� |
8:00am � 6:30pm |
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Practice Nurses Programme |
8:00am � 6:30pm |
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Prize winners (notify registration desk) |
by 5pm |
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Sun 09 June� |
Plenary Breakfasts� |
7:00am - 7:55am |
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Conference* |
8:00am � 1:00pm |
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*Industry can packout after final catering session at 11:00am. |
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Mon 10 June |
Courier pickups+� |
5:00pm |
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+All equipment/brochures must be picked up by 5pm Monday 10 June 2024. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately. |
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